INTELLIGENT AUTOMATION • ECM • CLOUD ARCHITECTURE
Aptica Solutions helps small and mid-market organizations modernize with practical, secure and measurable automation. We integrate ECM, AI, APIs and cloud platforms into solutions that reduce manual work, improve accuracy and empower your people to focus on what matters.
We design, implement and support automation and ECM solutions that fit the realities of lean IT teams. From Hyland OnBase and Content Innovation Cloud to cloud-native automations, APIs and AI, we focus on the tools and techniques that generate measurable returns.
Modernize how documents, cases and records move through your organization. We design OnBase and ECM solutions that reduce manual handling, improve findability and strengthen governance.
Instead of fragile UI-driven bots, we implement API-first automations built on a hardened integration framework—centralized and structured logging, monitoring, intelligent error handling and retry logic. This ensures stable, maintainable data flows even as upstream systems change.
We help you test and scale AI responsibly. From prompt design and token usage to workload placement and licensing, we focus on measurable value and guardrails that keep costs predictable.
We support a bring-your-own-cloud model or offer fully managed solutions on Microsoft Azure—so you balance control, risk and operational overhead on your terms.
Whether we are enhancing existing solutions and systems or building one from the ground up, Case Management is often the unification and presentation of behind the scenes automations and integrations. We keep the solutions web-based and cloud-native wherever possible.
The bedrock of viability for such quick turnaround is a design framework grounded in real-world best practices—not guesswork or one-off scripts. This foundation comes from the common sense and lessons learned columns of every mature IT organization: alerts when something breaks, structured incident handling, remediation, root-cause analysis, and safeguards that prevent repeat issues. This framework exists already-you are not paying us for table stakes.
We help you experience and experiment with AI and cloud services without losing control of spend. From token usage and workload placement to licensing and architecture, we expose the real total cost of ownership and recommend guardrails. If you are already using AI solutions, there are often significant cost savings hiding in the implementation patterns. The cost model of current-state AI tools is very fluid.
We focus on outcomes that matter: fewer manual touchpoints, faster cycle times and better decision-making. Every engagement starts with a clear business case so you see exactly where the ROI comes from—and how quickly you’ll reach it.
Aptica Solutions is opinionated about how automation, AI and ECM should be used. We care about what your systems do when no one is watching, and we design for both financial return and long-term trust.
Modern platforms and AI models are powerful, but not infallible. We encourage clients to trust but verify: we test assumptions, validate vendor claims and measure outcomes instead of accepting marketing at face value.
Our automations target repetitive, low-value work so your team can focus on judgment, relationships and creativity. Technology handles the busywork; your experts handle what actually moves the business forward Reducing human touches is not about replacement; it is about making every human touch more valuable.
Saving the cost of 500 human touches at the price of 10 "confidently incorrect" outcomes can quietly erode reputational capital and trust. We design with a moral compass: accuracy, stability and clarity matter. Your brand, compliance posture and employee confidence are part of the ROI.
A curated set of real-world automations, ECM deployments and integration projects where we delivered measurable impact. These high-level abstracts highlight the types of challenges we solve and the outcomes clients achieved—no client names, no sensitive details.
Automated invoice classification, approvals and posting. Reduced manual handling by 70%, shortened processing time from days to hours and strengthened audit readiness.
Designed a structured case-management solution to replace shared inboxes and spreadsheets. Improved consistency, traceability and cycle-time visibility.
Migrated legacy workflows and ECM workloads to a client-owned cloud environment. Reduced infrastructure spend and increased visibility and control.
Introduced AI-driven extraction and classification to eliminate manual indexing. Cut document routing time by 80% and reduced error rates significantly.
Replaced fragile UI-based RPA bots with API-level automations. Improved reliability, reduced break-fix incidents and cut licensing and maintenance costs.
Whether you are exploring a first proof of concept, rationalizing existing automations or planning a cloud and AI roadmap, we can help you separate hype from reality and build a plan grounded in measurable outcomes. Tell us a bit about your environment, challenges and goals, and we will follow up with a short, focused conversation—no slide decks.
Aptica Solutions is an independent consultancy specializing in enterprise content management, automation, workflows and cloud architecture. We’ve spent years building and operating these systems inside regulated, high-stakes environments—and we bring that same discipline to organizations that need enterprise-grade capabilities on a smaller scale.
We also invest continuously in our own frameworks. When we’re not delivering client work, we’re strengthening our logging, alerting, integration patterns and AI evaluation processes. Clients benefit from a living, modern platform rather than one-off project code.
